Looking for an Apostille near you? Seth Notary Services LLC is an Apostille facilitator for clients across San Joaquin, Alameda, Contra Costa, and Stanislaus counties for California and Out of State requests.
How Apostille facilitation works
Send a clear scan, the place the document was issued, and the country where it will be used. We tell you the path, the price, and the current processing time before we start.
Hague Convention countries take an Apostille from the state that issued the document, or a U.S. Department of State Apostille for a federal document. Other countries need authentication and embassy or consulate legalization. The destination country and the place the document was issued decide the process.
Vital records need a certified copy. Many private documents need a California notary acknowledgment first. We come to your home, office, hospital, or care facility in Tracy and nearby cities for that signing.
The California Secretary of State issues the Apostille for California documents. A document issued in another state is Apostilled by that state through our network of Apostille facilitators. We submit the packet and return the Apostilled original to you.
Documents
These are the documents families and companies in San Joaquin, Alameda, Contra Costa, and Stanislaus counties ask us to authenticate for overseas use.
A California birth certificate Apostille starts with a certified copy from the county recorder or the state vital records office. A hospital keepsake or a photocopy cannot be Apostilled.
Marriage certificate Apostille and death certificate Apostille use the same certified-copy rule. We check the issuing county before the Secretary of State request is sent.
A certified divorce decree or court record can be prepared for document authentication when the destination country asks for proof of marital status.
Diplomas, school transcripts, and degree letters are reviewed against the school’s format and the country’s rules before any notary certificate is attached.
A power of attorney for use abroad is signed in front of a California notary, then submitted for an Apostille. Mobile notarization is available at your home or office.
Educational documents, affidavits, court orders, name-change orders, and a police clearance are prepared for a California Apostille or document legalization. An FBI background check uses the federal Apostille path.
California business entities often need a certificate of good standing Apostilled for a bank, a subsidiary, or a filing in another country.
Articles of incorporation, corporate resolutions, and a business power of attorney can be notarized in California and then authenticated for overseas use.
Commercial papers that require a California notary acknowledgment are reviewed first, then routed to the Apostille or legalization path the destination country accepts.
Apostille or authentication
The California Secretary of State Apostilles California public documents and documents notarized by a California notary public. That covers most birth certificates, marriage certificates, diplomas, and powers of attorney issued or signed here. Seth Notary Services LLC is a private Apostille facilitator. We are not the Secretary of State, and we do not issue the Apostille ourselves.
Countries that are not in the Hague Apostille Convention do not accept an Apostille. Those documents follow an authentication chain and then embassy or consulate legalization.
Other states
A birth certificate Apostille needs a certified copy from the state or county that issued it. A hospital keepsake or a photocopy cannot be Apostilled.
Marriage certificates issued in another state, including Nevada and other states where the wedding was recorded, are Apostilled by that state.
A death certificate Apostille uses a certified vital record from the issuing state. We confirm that copy before the packet is submitted.
A certified divorce decree or court record from another state can be authenticated when a country asks for proof of marital status.
Diplomas, school transcripts, and degree letters issued by a school in another state are reviewed against that school’s format and the destination country’s rules.
A power of attorney already notarized in another state follows that state’s Apostille. A new power of attorney signed in California is notarized here and Apostilled by the California Secretary of State.
A single-status affidavit, a travel consent letter, and other affidavits are matched to the state of the notary who acknowledged the signature.
Adoption documents, name-change orders, and other court papers are Apostilled by the state that issued the certified court record.
An out-of-state company often needs a certificate of good standing Apostilled for a bank, a subsidiary, or a filing in another country.
Articles of incorporation, corporate resolutions, and a business power of attorney issued or notarized in another state are routed to that state’s Apostille.
These are the states clients ask about most. If the document was issued in a state that is not listed, send it anyway. The same out-of-state Apostille facilitation applies.
Texas birth certificates, marriage certificates, divorce decrees, and business certificates are Apostilled in Texas. We coordinate that Texas Apostille with a facilitator there.
Florida vital records, diplomas, divorce decrees, and certificates of good standing are handled as a Florida Apostille.
A New York Apostille covers birth certificates, school records, court papers, and documents notarized in New York.
Nevada marriage certificates and corporate certificates are a common out-of-state Apostille. The Nevada Apostille is issued in Nevada.
Arizona birth certificates, school transcripts, and powers of attorney are submitted for an Arizona Apostille.
Illinois vital records and court papers are routed for an Illinois Apostille, including documents issued in Cook County.
Washington diplomas, birth certificates, and corporate certificates are Apostilled in Washington.
Georgia marriage certificates, birth records, and school documents are prepared for a Georgia Apostille.
Pennsylvania birth certificates, divorce decrees, and diplomas go through a Pennsylvania Apostille.
New Jersey vital records and notarized affidavits are submitted for a New Jersey Apostille.
Ohio birth certificates, school transcripts, and business filings are Apostilled in Ohio.
North Carolina marriage certificates, birth records, and powers of attorney are handled as a North Carolina Apostille.
Virginia court records, birth certificates, and diplomas are routed for a Virginia Apostille.
Colorado vital records and certificates of good standing are Apostilled in Colorado.
Massachusetts birth certificates, school records, and probate papers are prepared for a Massachusetts Apostille.
Michigan birth certificates, marriage records, and diplomas are submitted for a Michigan Apostille.
Oregon vital records and business documents are Apostilled in Oregon.
Maryland birth certificates, divorce decrees, and school transcripts are handled as a Maryland Apostille.
Tennessee marriage certificates, birth records, and notarized powers of attorney go through a Tennessee Apostille.
Hawaii birth certificates, marriage certificates, and diplomas are Apostilled in Hawaii.
Apostille near you
Apostille Facilitation across San Joaquin County, Alameda County, Contra Costa County, and Stanislaus County. Evenings and weekends by appointment.
Home-base Apostille facilitation for ZIP codes 95304, 95376, 95377, and 95378. Birth certificate, marriage certificate, diploma, and power of attorney signings at your Tracy home or office.
Mobile Apostille notarization in Mountain House, 95391. Birth certificates, school records, powers of attorney, and family documents signed at your home, then prepared for a California Apostille.
Apostille services for San Joaquin County documents, including certified copies people use for a California Apostille. We travel to Stockton for the notarization.
Mobile document authentication for Manteca and Lathrop families sending school records, affidavits, and family documents overseas.
Apostille notarization in Lodi, Escalon, and Ripon for powers of attorney, consent forms, and vital-record packets.
Tri-Valley Apostille services for Livermore, Pleasanton, and Dublin. Common requests are diplomas, employment letters, and documents for family abroad.
East Contra Costa Apostille facilitation. We come to Brentwood, Antioch, Discovery Bay, and Byron so you do not drive the packet to a notary and then guess where to mail it.
Stanislaus County Apostille service for Modesto clients who need a California notary acknowledgment before document authentication.
Questions
Email a scan or call 209-654-1668 with the document type, the state or office that issued it, and the destination country. If a California notary acknowledgment is required, Sidhima Seth meets you in Tracy or a nearby city. A California document is submitted to the California Secretary of State. A document issued in another state is an out-of-state Apostille, coordinated with a facilitator in that state. A federal document goes to the U.S. Department of State.
Seth Notary Services LLC is a mobile Apostille facilitator based in Tracy. We come to you in Tracy, Mountain House, Stockton, Manteca, Lodi, Lathrop, Livermore, Pleasanton, Dublin, Brentwood, Antioch, and Modesto. Call 209-654-1668 or email a photo of the document.
Yes. An out-of-state Apostille is issued by the Secretary of State, or the equivalent office, in the state that issued the document. A California Apostille cannot be placed on a birth certificate, marriage certificate, death certificate, divorce decree, diploma, transcript, or court record from another state. We coordinate that request with Apostille facilitators in the issuing state, including Texas, Florida, New York, Nevada, Arizona, Illinois, Washington, Georgia, Pennsylvania, New Jersey, Ohio, North Carolina, Virginia, Colorado, Massachusetts, Michigan, Oregon, Maryland, Tennessee, and Hawaii. Email the scan and the state that issued the document.
Yes. School transcripts and diplomas are the usual study-abroad documents. A birth certificate, single-status affidavit, or divorce decree is common for a marriage abroad. Immigration, OCI, and passport packets often include a birth certificate, marriage certificate, and a police or FBI clearance. We match each paper to a California Apostille or a U.S. Department of State Apostille.
A notary public confirms a signature in California. An Apostille is the certificate a government office attaches so another country will accept that public document. The notary seal on the page is not the Apostille.
Yes, when the paper is the right kind of copy. Birth, death, and marriage certificates must be certified copies. Diplomas and transcripts depend on the school and the country. We look at both before anything is notarized or mailed.
For India: birth, death, and marriage certificates, diplomas, powers of attorney, single-status affidavits, adoption papers, and OCI or passport support documents. For the Philippines and Mexico: birth and marriage certificates, divorce decrees, school records, powers of attorney, and travel or single-status affidavits. For Vietnam, since September 11, 2026: birth and marriage certificates, diplomas, powers of attorney, and police or FBI clearances. An FBI check is a federal Apostille. Commercial papers for Vietnam may still need legalization.
The mobile notarization can be booked the same day. Secretary of State and State Department processing times change, and we quote the current estimate with the fee. Rush handling of our preparation and drop-off is available when you ask.
A readable scan, the country where the document will be presented, and the office that issued it. Do not sign a document that must be signed in front of the notary until the appointment. Bring a current passport, driver license, or other government photo ID to the signing.
The quote depends on the document, whether it needs notarization or a certified copy, travel, and whether the country wants an Apostille or embassy legalization. Call or email and you will get the price before work begins.
Start an Apostille
Sidhima Seth, owner of Seth Notary Services LLC, handles Apostille facilitation for Tracy and the surrounding cities. Available 24/7 by appointment.
